What is SciENcv?
Science Experts Network Curriculum Vitae (SciENcv) is an electronic system that allows researchers to prepare key personnel documents required for federal grant proposals. SciENcv helps faculty gather and compile information on expertise, employment, education, and professional accomplishments to be incorporated in biographical sketches and documents outlining research support. The system allows researchers to enter and select relevant information and produce documents that meet the requirements of the funding agencies to which they are applying.
Why should I know about SciENcv?
The National Science Foundation (NSF) will require the use SciENcv to prepare biographical sketches and current & pending (other) support for proposals submitted on or after October 23, 2023. Use of SciENcv will also be required for any key personnel documents submitted after this date related to post-award requests (e.g., if adding a new Co-PI).
While other sponsors are not requiring the use of SciENcv at this time, many are requiring that individuals certify that the information on their biographical sketch and/or current and pending support information is accurate in order to comply with National Security Policy Memo -33. SciENcv allows key personnel to easily comply with these requirements.
Why should I be excited about SciENcv?
Once the system is populated with your information, the process of creating or updating key personnel documents is streamlined. SciENcv ensures that your biographical sketch and current and pending support information meets sponsor requirements and takes the guesswork out of formatting.
What sponsors are participating?
The SciENcv project is led by the National Institutes of Health (NIH) and is heavily supported by the National Science Foundation (NSF).
The system can create:
- NSF Biographical Sketches
- NSF Current & Pending (Other) Support
- NIH Biographical Sketches for Research & Fellowship projects
- Institute for Education Sciences (IES) Biographical Sketches
Some programs within other sponsors, like the Department of Energy, have aligned requirements for biographical sketches and current and pending support with NSF requirements and encourage users to create these documents using SciENcv.
How long will it take to set up my account?
We recommend allowing 1-2 hours for the initial setup of your SciENcv account. The actual amount of time needed will depend on the information that is available in your current accounts that can be imported into SciENcv. Researchers can delegate access to other users to enter information.
What else should I consider when setting up my account?
We highly recommend setting up your ORCID before beginning the SciENcv registration process. ORCID will allow you to import publications and current grant funding into SciENcv. ORCID allows you to claim publications from a variety of journals and manually enter other publications and funded grant activities.
You may also import publications from NIH’s MyBibliography and PubMed Central. If you have a MyBibliography account, any publications tied to that account will be available automatically in SciENcv.
Publications can also be uploaded from Reference Management software like EndNote or RefWorks.
If your work is available in any of these systems, the initial setup process can be completed quickly. If your publications are not available in these systems, they can be entered manually. You can also enter information about your current projects manually. All proposal information will need to be entered manually. Once you enter the information during the initial setup, it will be saved in your profile, and you can easily select items when preparing future documents.
What accounts can link into SciENcv?
- NCBI MyBibliography
- eRA Commons
- Research.gov
- ORCID
How do delegates work?
Researchers can assign a delegate, who will then have access to prepare documents in their account. Delegates can prepare or edit documents, but if individual certification is required, the delegate cannot download files until the individual has certified it. Delegates should be someone familiar with the work being proposed, like a graduate student or a post-doc. Please do not add SPA or research development staff as delegates.